The scholarship will cover:
- Round-trip flight ticket and visa costs.
- Participation costs such as tuition fees, registration fees and service fees where applicable.
- Insurance coverage (including health, accident, travel, respectively).
- A settling-in allowance.
- A monthly subsistence allowance.
- A contribution towards the research costs associated with student mobility of 10 months or longer.
- Female master and doctoral scholarship holders will receive an additional allowance corresponding to one month’s subsistence per academic year, for mobility equal to or longer than two academic years.
| Mobility Type | Monthly Allowance | Allowances for female scholarship holders (per academic year only for mobility equal or longer than 2 academic years) |
| Masters | € 600 | € 600 |
| Doctorate | € 900 | € 900 |
| Staff | € 1,200 |
| Mobility Type | Participation costs per academic year for mobility equal to or longer than 10 months | Research costs per academic year for mobility equal to or longer than 10 months | Health insurance cost per month | Travel and visa costs |
| Masters | € 3,500 | € 600 | € 75 | According to travel bands |
| Doctorate | € 4,000 | € 2,000 | € 75 | |
| Staff | — | — | € 75 |
Facilities for Students/Staff Members and Follow-ups: –
- Information services to be provided to incoming and/or outgoing scholarship holders on the practicalities related to the implementation of the mobility:
Mobility is an intrinsic aspect of ESIMSAD project and will be treated with great care, as it will be intimately linked with the success of the ESIMSAD training programmes. Student mobility process will be supported through institutional services offered to mobile students before, during and after the mobility. These include regular update of the course catalogue on the institution’s and/project’s website; preparatory activities before mobility, including language courses; integration of incoming mobile students in the institution’s everyday life; appropriate mentoring and support arrangements. In addition, administrative services, such as support in obtaining visa and accommodation, are part of the student services and facilities that should be provided. Precise guidelines, which contain financial/administrative, academic aspects of the mobility, and designated contact persons, will be prepared and given to the students/staff. In addition, individual counselling by the training supervisory board and PIs will be provided. Counselling of students can be done at central level: by offering general guidance and counselling from a training supervisory board in charge of the training programmes and at individual level: by providing more specific guidelines by PIs, and technical secretary of the project.
- Practical arrangements for scholarship holders provided by the home and host institutions: –
For practical arrangements for student/staff, a decentralised organisation model, in which partners share the burden and responsibility of performing the various tasks, will be applied by the home and host institutions in the consortium. For instance, here are some non-exhaustive lists that the host university will provide to students/staff regarding to visa and resident permit obtaining in advance:
Cooperate with administrative bodies, embassies in their country and facilitate for student/staff.
Issue the letter of acceptance as soon as possible.
Offer a financial support to selected applicants i.e. some students don’t manage to prove that they will have sufficient funding for their visa processing and flight ticket.
Increase the level of assistance by sending email to know how the process of his visa/application is going.
In most cases, the programme manager will be located at the coordinating institution, and will provide practical information about obtaining visa, administrative support prior and during the mobility, housing facilities, support for residence permit, coaching, language courses, integration activities to students/staff. A “welcoming package” containing information about facilities, laboratories, lecture halls, libraries, cafeterias, sport centers and rules in the university, will be prepared by training committee and given to students/staff at their arrival. Practical support related to accommodation will be provided by the hosting university and given to students prior to their arrival and can search for a room from abroad.
- Scholarship agreements (student agreements and mobility agreements/work plan for staff members):
The partners will develop scholarship agreements which contain the rights, obligations and responsibilities of both the scholarship holders and the host university. Student/staff will receive scholarship benefits according to the rules of Intra-Africa Academic mobility through the hosting university. For the financial and administrative management, the host university and the programme manager will keep the accurate records/book-keeping (e.g. records of proofs of all fund transfers and payments and records of all mobility supporting documents such as student/staff agreement – duly signed by all parties, proofs of travel, ticket/invoice, proof of insurance – nominal insurance certificate, proof of payment of allowances – bank extract or cash payment receipts, etc.)